BMW MOA Motorrad Fest

Exhibit at M’Fest

Show off your products at M'Fest!

Motorrad Fest is all new and soon to be the largest gathering of BMW motorcycle enthusiasts on the planet! If you have a product targeted at the BMW motorcycle market, this is the place for you. Here's all the info you need to make your display at M'Fest successful.

KEY INFORMATION & CONTACTS

Friday and Saturday
September 13 - 14, 2024

Wilson County Fairgrounds
Lebanon, Tennessee
On this page

  • Exhibitor Registration
  • Booth Layouts
  • Cancellation
  • Move-In
  • Exhibit Hours
  • Tear Down
  • Liability Insurance
  • Business & Tax Permits
  • Other Exhibitor Services
Ted Moyer
864.438.0962
  • Sponsorship & Engagement
Ted Moyer
864.438.9062
  • Door Prizes

Becky Smith
864.438.0962

Tonya McMeans
864.438.0962

Tonya McMeans
864.438.0962

EXHIBITOR REGISTRATION

Exhibitor registration begins on January 1, 2024. The registration can be completed online and will be considered complete once payment is received by credit card, money order, or check and a Certificate of Insurance (COI) is received. Booth space will be reserved in the order payment is received. Online registration is the fastest and guarantees you the best chance of receiving your preferred booth space. The required Certificate of Insurance (COI) can be uploaded during the online registration process or scanned and emailed to [email protected].

CONFIRMATION/SPACE ASSIGNMENT

Upon completing the online registration, you will receive confirmation of your payment. A confirmation acknowledging receipt of payment will be provided from the database. Receipt of Certificate of Insurance (COI) and booth assignment(s) will be confirmed by email.

CANCELLATION POLICY
  • More than 60 days prior – 100% refund
  • 30 days prior to the event – 50% refund
  • Less than 30 days notice as a "No Show" or No COI – no refund
  • Special circumstances based on illness, death, or natural disasters are reviewed on a case-by-case basis
EXHIBITOR CHECK-IN

Wednesday, September 11, 2024 from 12:00 PM to 7:00 PM
Thursday, September 12, 2024 from 9:00 AM to 12:00 PM

Upon arrival at M'Fest, enter the main gate and follow signage to the Exhibitor Area to check-in. MOA staff will be available during check-in and show hours. Wristbands included with vendor registration will be provided. COIs (required) will be confirmed and assistance will be provided if a COI needs changes or must be acquired. Directions and assistance to find exhibit space will be provided.

EXHIBITOR OPERATING HOURS
  • Thursday, September 12 - 12:00 PM to 6:00 PM
  • Friday, September 13 from 9:00 AM to 6:00 PM
  • Saturday, September 14 from 9:00 AM to 6:00 PM

Exhibitors may remain open after show hours as business and desire dictate. MOA staff and M'Fest security will monitor the exhibit area, but Exhibitors should take reasonable and necessary precautions to secure their booth, inventory, tools, etc.

EXHIBITOR TEAR-DOWN HOURS
  • Saturday, September 14, beginning at 6 PM
  • Sunday, September 15, all day

Exhibitors are prohibited from breaking down earlier than 6:00 PM on Saturday, September 14. M'Fest guests will expect exhibitors to be open during "show hours."

LIABILITY INSURANCE REQUIREMENT

All exhibitors, regardless of size, or items sold or exhibited, are required to provide BMW MOA a Certificate of Liability Insurance. This certificate is commonly known as a “Certificate of Insurance” (COI) or “Accord Insurance Binder”. At a minimum, the certificate must specify:

  • $1,000,000 general liability coverage
  • Coverage from Thursday, September 12, 2024, 00:01 CST, through Sunday, September 15, 2024 23:59 CST, inclusive
  • Under Description of Operations
    • BMW MOA, Inc., its officers, Staff, Board Members, Volunteers, and the James E. Ward Agricultural Center are hereby named as additional insured on the policy.
    • Certificate Holder is BMW MOA, Inc., 2350 Hwy 101 S, Greer SC 29651

For the liability insurance requirement stated herein, the word Exhibitor is defined as the name, personal or business, listed as the “Exhibitor Business Name” during registration. Please use a consistent name on Exhibitor Registration and Certificate of Insurance. Exhibitors who do not carry liability insurance or do not carry the amount required should contact their local insurance broker to obtain the necessary coverage.

BMW MOA has an arrangement with RainProtection.net to provide the required insurance coverage for US and International exhibitors. RainProtection will provide the required coverage and submit the COI for you. You can apply online or download the application. The cost is $TBD for the duration of the event. Please contact Catherine Cammareri (800.528.7975, ext. 107) at RainProteciton if you need additional assistance.

EXHIBITOR FEES WILL NOT BE REFUNDED FOR FAILURE TO OBTAIN THE REQUIRED CERTIFICATES.

BUSINESS LICENSES & SALES TAX PERMITS

All Exhibitors are responsible for local business permits, sale tax licenses, and compliance with any local regulations. Minimal Activity Business License may be purchased online from the Wilson County Clerk website.

OTHER EXHIBITOR SERVICES

POWER

Power will be supplied to each booth at no additional charge. You are responsible for any extension cords and/or adapters needed between the power outlet and your booth. Be prepared for at least 200' of power cord.

WIFI

WiFi service is not available in the outdoor areas. Exhibitors should provide their own WiFi or hotspot service.

TENTS, TABLES & CHAIRS

No tents, tables, or chairs are included with Exhibitor booth prices.

ADDITIONAL SERVICES

If you require additional services, please send your requirements to Becky Smith. We will provide you with contact information for local suppliers.

DECORATIONS

Decorations, signs, and displays must be contained within the designated space. Sings, flyers, posters, handbills, etc. found outside the Exhibitor's space will be removed.

ANIMALS

Pets of any kind on the fairgrounds must be leashed. Service animals are allowed per the regulations of the host facility.

VEHICLES USED IN DISPLAYS

If you plan to display a vehicle in your booth, the vehicle must be within the assigned booth space and it may not be moved during operating hours. Vehicles will not be permitted to enter or exit the exhibitor area during show hours.

INBOUND SHIPPING

Beginning Tuesday, September 9, 2024 shipments will be received by BMW MOA staff at the host facility. Shipments will be received between the hours of 8:00 AM and 5:00 PM. All shipments received will be stored in the BMW MOA secure area. They may be delivered to your booth during setup.

To ensure proper handling the shipping label must contain the following information:

Attn: (Name of Company On-site Person)
James E. Ward Agricultural Center
945 E Baddour Parkway
Lebanon, TN 37087
(615) 449-9077

OUTBOUND SHIPPING

Exhibitors must arrange for all outbound shipping. There will be no MOA or facility staff available to manage any outbound shipments after Saturday, September 14.

NEARBY HOTELS & LODGING

Use the MOA's Hotel Booking Site for the lowest available pricing in the Lebanon/Nashville area.

DOOR PRIZES

Motorcycle rallies provide excellent opportunities to promote your products or services. Please consider donating a door prize for this premier event. Before the event, we will publicize your donations on this website and in the BMW Owners News by featuring your company logo and name as a door prize donor. At the event, we will display at the door prize booth any promotional material you may send along with your door prize(s).

Door prize donations must be sent to the address below by Friday, August 30, 2024, or brought with you to the event. Information concerning door prizes will be published as soon as the door prize is received.

BMW MOA
2350 Highway 101 S
Greer, SC 29651

Questions about door prizes should be directed to Becky Smith.

SPONSORSHIP &  ADVERTISING

If you are interested in sponsorship or engagement activities at M'Fest, please contact Ted Moyer, 864.438.0962.

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BMW MOA National Rally

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